seeking a highly capable Executive Personal Assistant to support a business and a creative female in Riyadh. The role covers day-to-day administrative and personal support, calendar management, communication and coordination, travel arrangements, and other professional/personal tasks with utmost discretion.
Key responsibilities
- Manage daily calendar, meetings, and appointments; proactively handle changes.
- Arrange travel: flights, hotels, ground transportation; prepare itineraries.
- Handle phone calls and emails: triage, draft replies, and follow-ups.
- Personal errands: drop-offs/pick-ups and coordination with household/service providers.
- Prepare documents, presentations, and reports as needed.
- Contribute to the visual polish of presentations/materials and coordinate with creative/service providers and small events when needed.
- Liaise with public and private entities; book appointments and complete procedures.
- Maintain records, invoices, and simple expense reconciliations.
- Maintain strict confidentiality and discretion at all times.
- Quick problem-solving and proactive process improvements
Qualifications and requirements
- Excellent command of Arabic and English (spoken and written).
- Strong organization, time management, and prioritization skills.
- Ability to work under pressure in a fast-changing environment.
- Excellent communication skills, professionalism, and polished presence.
- Proficiency with MS Office, Google Workspace, and communication apps.
- Is a plus: Valid Saudi driving license.
- Flexibility in working hours as needed; ability to travel within Riyadh and occasionally outside.
- Nice-to-have: Familiarity with arts, culture, and a good design sense; ability to enhance the visual output of presentations/materials and liaise with creative providers when needed.