Arizona Elopement Collective
House Manager + Personal Assistant Role

Job Description

The Personal Assistant will work side by side with the CEOs of Arizona Elopement Collective in providing a high level of support. These tasks may include but are not limited to managing their calendar, organization in both home and business, and making sure that the CEOs are set up for success. Time management, extreme organizational skills, and being self-starter are key traits that one must possess in order to be successful in this role.

House Manager Job Functions:
Shopping for groceries, supplies, and other requested items and stocking/organizing them
Dropping off/picking up dry cleaning
Laundry and steaming/ironing of clothes
Keep things within the home running smoothly
Driving employers to and from in-state business trips
Tidying common areas
Picking up after dogs
Brushing dogs
Running errands
Maintaining cars (refueling, taking to car wash for interior and exterior, restocking Shelby’s snacks for medical emergencies)
Sending holiday cards, invitations to events and thank you notes
Assist with meal planning and preparation
Arranging appointments for personal and professional needs
Scheduling all travel plans/arrangements
Scheduling home maintenance and repair work, and supervising the project
Light housekeeping duties
Pack/unpack daily activity and travel bags
Communicating directly with cleaner, handyman, deliveries and any other service provider that may enter the home as if you are Rich and Shelby

Personal Assistant Job Functions

Provide administrative assistance to the CEOs
Maintain accurate and detailed records within Honeybook CRM
Schedule all meetings on a digital calendar
Organize emails and file them to their respective categories
Send reminders for important appointments or tasks needing to be completed
Owning the ins and outs of the CEO’s calendar to make sure it is comprehensive
Connect with CEO weekly to discuss any and all updated information
Be the liaison between CEO and clients, vendors, and all important contacts
Keep CEO up to date about all business needs, happenings, and future projects
Schedule and organize planning calls, timeline calls, and any organized virtual meeting time with each client
Assist each client/couple in ensuring they are providing key information in a timely manner
Day of coordination for elopements; on-site

Job Requirements
Duties will mostly pertain to the care and upkeep of the home, at this time. Daily tasks will include: unloading and reloading the dishwasher, keeping things tidy, lighthousekeeping, general organizing, laundry, meal preparation, running errands, brushing and picking up after dogs, refilling water and snack locations, etc.
Driving will be required in personal vehicle and employer’s car.
Self starter; must be able to think futuristically
Problem solving abilities
Must be proficient in typing, managing google calendars, and time management
Must be able to adapt quickly to change
HoneyBook knowledge or use of a CRM platform is strongly desired
Ability to be on location for a majority of the elopements

Compensation

This is a W-2 salary position that ranges from 30-45k/year based on experience.

Benefits

Flexible Schedule
Room to Grow
Unlimited PTO
Monthly Massage Membership
Amazon Prime Membership
Costco Membership
EOS, Vasa, or Planet Fitness Gym Membership

Workflow

This is both an in-person and virtual role. Generally, in-person hours will make up around 24-30 hours a week and virtual hours will generally make up 4-10 hours a week. A typical work week will consist of a minimum of 30 hours a week and may exceed 35 hours in peak wedding season (Sept-Oct and March-April). Taking time off during peak season(s) is highly discouraged; however, PTO is unlimited between June-August. You will also have all major holidays as PTO days.

NDA: Upon acceptance, employee will be required to sign a NDA.