Currently employed by Forestry Commission as an Admin Assistant from June 2002 to date.
Duties and Responsibilities
i) General Office
? Supervises Provincial Clerk Typist, the cleaners, general hands and grounds man
? Keeps all spare keys and vehicle registration books
? Request cash for vehicle licences and making payments.
? Carries out any other duties as assigned by the provincial manager.
? Attending to visitors
? Operating a personal computer
? Data Capturing
? Receiving and preparing outgoing mails
? Receipting funds for the organisation and banking
? Attending meetings and minuting
Working in general consultation with and under the supervision of the provincial manager
ii) Accounting
? Responsible and accountable for safe keeping of Provincial cash
? Requests monies for petty cash, wages and all other activities in the province on behalf of the provincial Manager, and Making cash transfers and payments online.
? Operating a personal computer using excel, Ms word and data capturing
? Records receipts and purchases in the cash statement and balances off every month.
? Prepares a posting summary of all expenses incurred and revenue received every month.
? Prepares pay sheets and payslips for provincial office general workers, timber measurers, nursery contract and depot workers
? Assist in budget preparations
? Doing cash analysis and send copies to Head Office Accounts monthly
? Prepares goods received vouchers (GRVs) and submits to Head Office Accounts for payments
? Make follow ups on any queries raised by creditors pertaining Forestry Commission outstanding bills needing prompt payment. Also follow up on debtors and creditors.
? Carries out Annual Asset Inventory for the province.
? Assist all field staff in compilation of districts cash statement and coding of expenses and mileage.
? Assisting field staff and the Provincial manager in compiling their annual budgets.
iii) Stores and Purchasing
? Raising all Internal Purchase Requisition.
? Requests, safe keeping, issuing and monitors the use of all security books.
? Orders and purchase all stationery for the province.
iv) Nurseries and Timber depots
? Orders products from suppliers through Nurseries and Depot Manager HFN.
? Ensures baking of cash sales.
? Doing stock takes on a quarterly basis.
? Produces banking batch control sheets weekly.
? Produces cost of sales analysis sheets monthly.
? Maintenance of bin cards weekly.
? Compiles income and expenditure accounts monthly.
? Produces sales tax analysis monthly.
? Carries out quarterly and annual stock take on goods/items for sale in the entire province.
? Receipting
? Responsible for Provincial office nursery – Nursery production, management with the help of urban Forestry Extension Officers (FEOs)