Site Administrative Staff:
Proven knowledgeable excellent background in ISO documentation.
Excellent background in manpower hiring.
Working on the material inventory and purchasing ? Excellent knowledge in Safety documentations
Organize and schedule appointments and meetings.
Maintain contact lists.
Produce and distribute correspondence memos, letters, and forms.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Provide information by answering questions and requests.
Prepare and monitor invoices.
Handle sensitive information in a confidential manner.
Coordinate office procedures.
Reply to email, telephone, or face to face inquiries.
Receive, sort, and distribute the mail.
Photocopy and print out documents on behalf of other colleagues.
Greet and assist visitors to the office.
Conduct data entry.
Answer telephone calls of the clients and overhead in the company.
Write and edit documents from letters to reports and instructional documents.

Maintenance Technical Secretary:
Organize and schedule appointments and meetings.
Maintain contact lists.
Produce and distribute correspondence memos, letters, and forms.
Assist in the preparation of regularly scheduled reports.
Provide information by answering questions and requests.
Handle sensitive information in a confidential manner.
Coordinate office procedures. Reply to email, telephone, or face to face inquiries.
Receive, sort, and distribute the mail.
Photocopy and print out documents on behalf of other colleagues. Greet and assist visitors to the office.
Conduct data entry.
Answer telephone calls of the overhead in the company.
Write and edit documents from letters to reports and instructional
documents.
Support managers in their documents and coordinating plant works.
Understand and adhere to all Local, Corporate Health Safety, and
Environmental Policies.
Ensure a safe working environment for everyone working onsite.
Advise the maintenance managers and report to the safety team any unsafe
acts and condition.
Facilitate internal Maintenance Department activity/meetings.
Generate and produce (consolidates, drafts and reviews) various reports of
the Maintenance Department including presentations when required.
Facilitate smooth communications within Maintenance Department.
Provide administrative assistance for the Maintenance Managers and can be
extended to Supervisors if where necessary.
Arrange and coordinate maintenance team members’ logistical needs.
Ensure non-disclosure and safe keeping of any confidential information of the
company.
Ensure all Maintenance KPA’s and relevant DPC information isa available and kept
up to date.
Compile and consolidate Maintenance report, OIR and Action tracking including
commercial and other reports as actioned in meeting and from maintenance
managers output requirements.
Participate in plant wide programs initiated by the Environmental, Health and
Safety and HRA (i.e., plant clean-up, wellness program, round meetings etc.)
Participate and support the Integrated (Quality, Safety and Environment
Management Systems).
Perform other related work as required.