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Personal Assistant Job Available with American Family in Houston, TXSarah's Personal Assistant Job 2790599

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Executive/Personal Assistant to the CEO & Board

    Our Family

  • American
  • Has pets
  • No Religion
  • Will not accept smokers
  • Is a single female employer

    Job Highlights

  • Female candidates only
  • 2 yrs paid experience required
  • 35 to 40 hours/week
  • English is required
  • Driver's license required
  • Car is available
  • Pay is $501-$1000/wk

Contact Sarah P.

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Job Description

What Is a Week in the Life of the Assistant to the CEO and the Board Like? Actively demonstrate the Core Values while working with employees, vendors, and customers to help achieve team, department, and corporate goals. Learn and reinforce safe and proper work procedures while actively following Safety programs and other policies outlined in the Employee Handbook. Represent the company and CEO with utmost professionalism in behavior, judgement, and adherence to workplace policies. Be one step ahead of CEO by working independently, anticipating CEO’s needs and prioritizing tasks effectively while maintaining confidentiality, discretion, and good judgement. Handle CEO emergent needs with speed and tact. Actively pursue productivity enhancements by recommending and/or implementing policy and process changes to improve effectiveness or efficiency. Respond to correspondence by phone, email, in person, or by mail in a timely manner with clarity. Complete monthly expense reports for self, CEO, and Board thoroughly and on time. Schedule personal and professional appointments for CEO, her children and dog; create subsequent Google Calendar events with complete detail. Ensure all recurring appointments/schedule blocks are maintained on CEO’s calendar while accommodating all other scheduling needs. Coordinate and maintain an ever changing calendar and remind CEO of key events and/or changes. Secure offsite locations for quarterly management meetings and plan all necessary details pertaining to the meetings, including but not necessarily limited to: thorough calendar invites, food/beverages, A/V needs, company vehicle usage, etc. Book travel for CEO (and Board when necessary); notify all affected parties of the upcoming travel. Update the Suggestions Form (Responses) document with relevant information pertaining to progress, research, decisions, etc. in order to brief the CEO to speak to the company about the suggestions. Conduct research, analyze data and prepare correspondence, reports, and presentations. Easily adapt to changing priorities, shift gears, start and stop projects as directed by the CEO. Compile information on potential summer camp options for CEO’s daughter, present to her for deciding, register as necessary and plan transportation. Complete and submit various forms of paperwork, permissions, releases, etc for CEO and children. Transport CEO’s daughter and dog to/from various locations, sometimes on short notice and without prior heads-up. Run various errands for CEO/company, limited to a 15 mile radius from the office (with very few exceptions). Provide Notary service for all office needs. Cover calls and greeting visitors at the front reception desk as a back up to the receptionist on rare occasions. Assist with multiple annual renewals for organization memberships. Check Customer Lounge snacks/water once per week, order supplies, coordinate pick-up with transportation, as needed. Maintain a high level of discretion with all things pertaining to the CEO, Board, family, and company information.

Required Experience

Must have 2 years paid experience with the following
Shopping & Errands Transportation Event/Travel Planning
Kitchen Assistance Pet Care Administrative Support
Vacation Assistance Light Housekeeping Photo Editing

Software & Technical Proficiency

Just learning 1 Knows the basics 2 About average 3 Better than most 4 Expert 5
Microsoft PowerPoint
HTML
Internet
Photoshop
Blog software
Microsoft Excel
Web design software
QuickBooks
Microsoft Word

1 = Just Learning, 2 = Knows the basics, 3 = About average, 4 = Better than most, 5 = Expert

Must be able to type 30 words per minute using a QWERTY keyboard.

Availability

SUN MON TUE WED THU FRI SAT
Morning
Afternoon
Evening
Available Jun 2019 - Jul 2019
Seeking Full-time, Live Out
$501-$1000/wk
Lasted logged in 13 Jun 2019
Member since 12 Jun 2019

Match Preferences

We require:
Female candidates only
2 yrs paid experience required
Candidates that live within my country
Valid drivers license
Spoken English is required
We prefer:
No Age Preference
No preference years of education
We speak:
English



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